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All Genders, Lifestyles, and Identities Film Festival
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Festival producer

Reports to: Board of Directors
Contract: Freelance Contract
Term: August 6 – September 9, plus follow-up reporting

Salary: $6,000 (plus airfare if out of Texas)

Deadline: must fill immediately
Applicants: Resume & cover letter to Bears.Fonte@agliff.org

DESCRIPTION

AGLIFF is looking for an experienced festival producer or event manager to oversee the 31stannual film festival September 6-9, 2018 in Austin, TX.  The All Genders, Lifestyles, and Identities Film Festival (formerly the Austin Gay and Lesbian International Film Festival) is the oldest LGBTQ+ Film Festival in the Southwest and longest running film festival in Austin.  The Festival Producer will work closely with the Program Director to manage the run up to the festival and oversee the operations during the 4-day event at the Alamo South Lamar and other locations.  

The Festival Producer will play a vital role in the success of the program, coordinating timelines and volunteers across multiple venues.  They will oversee the production of the program guide and all festival material, be the primary contact for vendors, ensure that festival attendees and sponsors receive excellent customer service, and supervise the logistical aspects of the festival. The Producer must be a skilled communicator, highly organized and have exceptional time management skills.

ROLES & RESPONSIBILITIES

The Festival Producer will report to the AGLIFF Board of Directors, collaborating with the Program Director and other partners on the execution of the 2018 festival. They will act as a key point in communication between the festival and vendors and ensure the timeline is kept.  The Festival Producer serves as the lead facilitator and primary contact on matters concerning the festival’s operations and event production. 

  • Manage a full range of duties related to event production, operation and logistics for AGLIFF, including, but not limited to, overseeing all systems and services used for event organization and production.
  • Collaborate with the Program Director on developing department/event procedures and policies and updating current policy and procedures documents.
  • Prepare event estimates for new or proposed festival events to assist in the decision- making process.
  • Liaise and manage relationships with all festival venues, hired vendors, consultants and contractors on event production and logistics.
  • Ensure all festival contracts and relationships meet AGLIFF standards and practices as well as all local and national laws and regulations (e.g. liquor licensing, insurance, etc.).
  • Oversee VIP talent travel and coordination for screenings and events.
  • Collaborate with the AGLIFF Board and Program Director on the logistics and implementation of sponsorship activation at the festival; tracking and fulfilling event-related activations and benefits for AGLIFF’s major sponsors.
  • Oversee the production and display of festival specific signage and promotional materials and manage through completion as well as the creation of the program guide.
  • Supervise the production team’s load-in and load-out of all event venues.
  • Manages the temporary staff of each festival.
  • Provide a comprehensive wrap report immediately following the festival including a day-by-day calendar of all tasks completed in execution of the festival.  
  • Provide Daily Digital Briefings on tasks underway and completed including creating, updating and tracking the master production grid and critical path. 
  • Act as the primary contact for the festival’s non-theatrical event spaces and hotels. 
  • Collaborate with the Program Director, and PR Director on the festival’s marketing efforts and red carpet event production.
  • Collaborate with the Program Manager on managing production elements for sound, lights, stage and any other technical and staging aspects for all festival events. 

  • Ensure all volunteers receive appropriate training, updated schedules and relevant festival production information. 

  • Supply festival venues with predetermined materials and equipment, including red carpet set up, signage, lights, stage, audio, etc. 

  • Create a Run of Show for all events
  • Oversee management of ticketing and guest accreditation 
  • Onsite event management and troubleshooting
  • Attend regular meeting with the Board of Directors and Production and Sponsorship Committees to give reports and receive guidance.
  • Perform other duties and responsibilities as assigned.

 

EXPERIENCE/SKILLS REQUIRED

Experience in special events production required including proven success producing large, scale high profile events. 

Experience in non-profit event production preferred.

  • Experience working on a Film Festival with major Hollywood studios and/or event companies that produce large-scale entertainment or trade-show events preferred. 
  • Experience working with a hotel, convention center or a multipurpose venue/facility for event production. 
  • Proven experience managing and reconciling the budget for a festival, film and/or event the size and scale of AGLIFF. 
  • Comfortable successfully negotiating with third party vendors. 
  • Superior database management and computer skills, with expertise in Microsoft Office
  • Experience and proficiency with Adobe Photoshop and/or InDesign preferred.
  • Exceptionally detail-oriented with the proven ability to handle numerous tasks with appropriate follow-up and reporting activities while not losing sight of the big picture. 
  • Can work independently while being an integral member of a high-functioning team. 
  • Proven project management skills with the ability to take a project from conception through completion with minimal supervision. 
  • Excellent oral and written communication skills with the ability to convey complex concepts and procedures in simplistic terms. 
  • Strong leadership, time management, organizational and multi-tasking skills coupled with the ability to work independently and with minimal supervision. 
  • Strong diplomacy skills and professionalism are mandatory; this includes the ability to maintain complete confidentiality and discretion at all times. 
  • Possess a positive and professional attitude with the ability to work as a member of a high-energy, results oriented team. 
  • Ability to work calmly under tight deadlines and pressure. 
  • Personal integrity with the ability to inspire confidence and trust. 
  • Must be able to work some evenings and weekends and be available by personal cell phone during non-office hours for time sensitive, business-related communications.
 
 

INTERESTED? email resume and cover letter to Bears.Fonte@agliff.org